In beta with limited partners

Run more property with fewer people.

AI-supported workflows resolve jobs faster and more efficiently, and surface the right insight for everyone using the system — from the handyman on site to the owner reviewing the portfolio.

Request early access

What it is

Prop-Ops is a property operations platform built for South African landlords and small-to-mid agencies — maintenance, contractors, finance, leasing, and compliance in one connected system, on your phone as easily as your desktop.

The gap it fills

You're running your buildings on a mix of spreadsheets, WhatsApp, and email chains — workable, until something else falls through the cracks, again.

The alternative is enterprise software built for institution portfolios with a sales process, budget and price tag to match.

Prop-Ops runs the gap in between: AI picks up the admin that used to need people, so a lean team runs better than a big one.

The core loop, visualized

[VIDEO/ANIMATION PLACEHOLDER — reported problem → quoted → approved → paid]

Logged

A tenant or manager reports a problem in seconds, photo included.

Quoted

One click sends it to the right contractors, or straight to your in-house team.

Approved

AI reads the quote back to you; you decide, at a threshold matched to the job's size.

Paid

Completed work with photo proof moves straight into a payment batch.

What's inside

Maintenance & Contractors

Every job tracked from report to paid invoice.

Finance & Accounting

A real general ledger, sized for a portfolio you can keep in your head.

Leasing & Tenancy

Leases, escalations, and rent roll in the same system as maintenance.

Compliance (SA-specific)

VAT, B-BBEE, COID, tracked automatically.

Mobile, works offline

Log a job from a basement with no signal; it submits the moment you're back online.

AI that drafts, people who decide

Every AI suggestion gets a human sign-off before it's final.

Role-based insight

The handyman sees his jobs, the owner sees the portfolio.

Ask your documents

A sourced answer from your leases, SLAs, and compliance files, not a guess.

Built for South Africa

Prop-Ops isn't a generic tool with local terms bolted on. VAT registration and reporting, B-BBEE contractor compliance, COID tracking, and the agency-manages-on-behalf-of-owner model that's standard here — built by South Africans for South Africa.

Managing buildings for more than one owner? Each client controls exactly how much visibility their managing agent has into their own data — and one agency can never see across clients by accident.

Prop-Ops is currently in beta testing with a small number of partners, refining based on real feedback. Request early access to join the next intake.

Request early access